2026 CONFERENCE & MASTERCLASSES

TERMS AND CONDITIONS

10-11 November 2026 | Gallagher Convention Centre, Gauteng

Effective date: 02 October 2026 �| Version: 1.0

1.    Introduction and acceptance These terms govern access to and use of the official booking and payment platform for the SACPCMP 2026 Conference and Masterclasses. By creating a booking, submitting delegate details, requesting an invoice, making payment, or selecting �I accept�, the person making the booking confirms that they have read, understood and accepted these terms, and that they are authorised to bind any organisation or other delegates included in the booking.

2.    Event details The SACPCMP 2026 Conference is scheduled for 10 November 2026 and the Masterclasses for 11 November 2026 at Gallagher Convention Centre, Gauteng. The programme, speakers, session titles, rooms, times and format may be amended where reasonably necessary. The latest information published by the SACPCMP will apply.

3.    Definitions In these terms: �SACPCMP� means the South African Council for the Project and Construction Management Professions; �Event� means the Conference, Masterclasses and any associated function offered through the platform; �Booker� means the person completing the booking; �Delegate� means each person registered to attend; �Platform� means the official online registration and payment system; and �Booking Confirmation� means written confirmation issued by or on behalf of SACPCMP.

4.    Eligibility and authority The Booker must be at least 18 years old and must provide complete, accurate and current information. A Booker registering another person must have authority to provide that person�s information and must make these terms and the applicable privacy notice available to them. SACPCMP may require proof of identity, professional registration status, membership, employment, purchase-order authority or eligibility for a discounted fee.

5.    Registration and capacity Bookings are subject to availability and may close when venue, stream or masterclass capacity is reached. Submission of a form, quotation request, purchase order or proof of payment does not by itself guarantee a place. A place is secured only once all required payment conditions have been met. Masterclass stream selections are subject to capacity and may be changed; where changes are initiated, these will be communicated by the SACPCMP.

6.    Fees, VAT and inclusions Fees will be displayed in South African Rand and will state whether VAT is included. The fee and package shown at checkout or on the approved quotation or invoice will apply. Unless expressly stated, fees do not include travel, accommodation, parking, visas, insurance, personal expenses or attendance at restricted functions. Any member, registrant or group discount is subject to verification and may be withdrawn if the qualifying criteria are not met.

7.    Payment Full payment is ordinarily required to secure attendance unless SACPCMP has approved written credit terms, a government purchase-order arrangement or another payment schedule. Payment must be made using an approved method shown on the Platform or invoice. The Booker must use the correct booking or invoice reference. Bank and payment-provider charges are for the Booker�s account unless stated otherwise. A booking with an unpaid or untraceable balance may be suspended or cancelled after reasonable notice.

8.    Quotations, invoices, purchase orders and group bookings Quotations and pro-forma invoices are not tickets and do not reserve places indefinitely. Group bookings must identify every delegate by the deadline communicated by SACPCMP. The organisation making a group booking remains responsible for the full amount and for communicating these terms to delegates. Substitution of delegates is governed by clause 11. Government and institutional Bookers must submit valid procurement documentation within the period specified in the quotation or invoice.

9.    Payment security and third-party providers Online payments may be processed by a third-party payment service provider, in many cases, but not all, the employer or sponsor of the Booker. The Booker may also be subject to that provider�s terms and privacy notice. The SACPCMP will not ask a Booker to send a complete bank-card number or security code by ordinary email. The Booker must verify payment instructions and report suspected fraud or duplicate transactions promptly. The SACPCMP may delay confirmation while a transaction is being verified.

10.  Booking confirmation and platform records The Booker must check the confirmation, delegate names, selected package, session or stream, amount paid and contact details immediately. Errors must be reported promptly. Platform and payment records maintained by the SACPCMP, or its authorised service providers will be prima facie evidence of the transaction, subject to the Booker�s right to provide contrary evidence.

11.  Booker responsibility for delegates Where a booker registers one or more additional delegates, the booker confirms that the relevant delegates have been informed of and where agreed to, these Terms and Conditions. The Booker remains responsible for the accuracy of information submitted on behalf of delegates and for payment obligations associated with the booking. Each Delegate remains individually responsible for compliance with the Conference Attendance Terms and Conditions.

12.  Delegate substitutions and transfers A paid booking may be transferred to another eligible delegate in the same category if SACPCMP receives the request in writing before the cut-off date published on the Platform. SACPCMP may refuse a late or incomplete substitution where credentials, catering, security, CPD or access records can no longer reasonably be changed. A price difference arising from the substitute�s category is payable before attendance; any refund difference is subject to the cancellation rules.

13.  Booker cancellations and refunds Cancellations must be submitted in writing with the booking reference. The SACPCMP may charge a reasonable cancellation fee, assessed with regard to the notice given, the nature and value of services reserved, costs already incurred, and the reasonable prospect of reselling the place. The cancellation schedule displayed at checkout or on the invoice will apply to the extent that it is lawful and reasonable. No cancellation fee will be imposed where prohibited by applicable law, including qualifying death or hospitalisation circumstances. Approved refunds will be returned, where practicable, to the original payment method, less any lawful cancellation fee and non-recoverable third-party charges that were clearly disclosed.

14.  No-shows and partial attendance Failure to attend without written cancellation will ordinarily result in forfeiture of the fee, subject to applicable consumer law. Late arrival, early departure, failure to attend a selected masterclass, or failure to meet CPD attendance requirements does not create an automatic right to a refund or partial refund.

15.  Event cancellation, postponement or material change SACPCMP may cancel, postpone, relocate, change the format of, or materially alter an Event where reasonably necessary. If SACPCMP cancels an Event and does not provide it in an alternative form, affected paid Bookers will be offered the remedy required by applicable law, which may include a refund of the Event fee paid. If an Event is postponed or relocated, SACPCMP will communicate the available options. SACPCMP is not responsible for travel, accommodation or other external costs unless liability cannot lawfully be excluded.

16.  Force majeure Neither SACPCMP nor the Booker will be liable for failure or delay caused by circumstances beyond reasonable control, including natural disaster, severe weather, epidemic, civil disorder, industrial action, venue unavailability, utility or technology failure, government restriction or security threat. The affected party must communicate as soon as reasonably practicable. SACPCMP may take reasonable steps to reschedule, relocate, change format or provide an alternative.

17.  Pricing and technical errors SACPCMP may correct an obvious pricing, availability, tax or system error before confirming a booking. If an error is identified after payment, SACPCMP will notify the Booker and offer the lawful options available, which may include payment of the corrected amount or cancellation and refund. SACPCMP will not knowingly enforce an erroneous price in a manner inconsistent with consumer law.

18.  Personal information and POPIA Personal information submitted through the Platform will be processed for booking administration, identity and eligibility verification, invoicing, payment reconciliation, access control, catering and accessibility arrangements, CPD administration, security, event communications, evaluation, recordkeeping and related lawful purposes. The SACPCMP will process such information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA), its Privacy Notice and applicable retention and security requirements. Information may be shared with authorised operators such as the platform provider, payment processor, event organiser, venue, CPD administrator and service providers only to the extent reasonably necessary and under appropriate safeguards.

19.  Marketing communications Operational communications necessary to administer the booking and Event are not optional. Separate electronic direct marketing will be sent only where the SACPCMP has a lawful basis and will provide a reasonable method to opt out. By attending the SACPCMP Conference and Masterclasses, you agree to have your image, data or video material including your image to be utilised for event communication and associated promotion of the event.

20.  Cookies and electronic communications The Platform may use necessary cookies and similar technologies for authentication, security, transaction processing and service delivery, and may use optional analytics or marketing technologies in accordance with the published cookie notice and consent settings. The Booker consents to receiving booking records and notices electronically at the contact details supplied.

21.  Intellectual property and acceptable use The Platform, Event branding, programme, written materials and content are protected by intellectual-property law. Users may not copy, scrape, reverse engineer, disrupt, introduce malicious code, impersonate another person, circumvent security or use the Platform unlawfully. Tickets, access credentials and QR codes may not be resold, duplicated or shared unless the SACPCMP provides written permission.

22.  Limitation of liability To the maximum extent permitted by law, the SACPCMP will not be liable for indirect, special or consequential loss arising from use of the Platform or a booking. Nothing in these terms excludes liability that may not lawfully be excluded, or limits a consumer�s rights under applicable law. The Booker is responsible for safeguarding account credentials and for losses caused by unauthorised use resulting from the Booker�s failure to take reasonable care.

23.  Complaints, disputes and chargebacks Booking or payment complaints must first be submitted to the designated SACPCMP conference contact with supporting records. The parties will attempt to resolve the matter in good faith. A Booker should not initiate a chargeback for a transaction that has been properly fulfilled without first giving SACPCMP a reasonable opportunity to investigate. This clause does not remove any statutory complaint or dispute-resolution right.

24.  Governing law These terms are governed by the laws of the Republic of South Africa. South African courts and any competent statutory consumer or information-regulatory body will have jurisdiction as provided by law.

25.  General If any provision is unlawful or unenforceable, it will be severed or limited to the minimum extent necessary without affecting the remaining provisions. A failure to enforce a provision is not a waiver. SACPCMP may update these terms prospectively; the version accepted at booking will ordinarily apply to that booking, except where a change is required by law or is reasonably necessary and does not unfairly prejudice the Booker.

26.  Contact details Conference booking and payment enquiries: SACPCMP@event-rsvp.co.za POPIA and privacy enquiries: Visit the SACPCMP website via www.sacpcmp.org.za to see the entity�s POPIA Manual and Privacy document.

Applicable to all delegates, speakers, guests, sponsors, exhibitors, media and

service providers, unless a separate written contract applies.

1.    Acceptance and scope Entry to, presence at, or participation in the SACPCMP 2026 Conference and Masterclasses constitutes acceptance of these Attendance Terms. Where a person attends under a sponsor, exhibitor, speaker, media, VIP or complimentary allocation, these terms apply in addition to any separate agreement. In the event of inconsistency, the more specific signed agreement prevails to the extent of the inconsistency.

2.    Event dates and venue The Conference is scheduled for 10 November 2026 and the Masterclasses for 11 November 2026 at Gallagher Convention Centre, Gauteng. Registration opening times, session times, rooms and access arrangements will be communicated in the final programme and delegate information. Delegates should allow sufficient time for registration and security checks.

3.    Admission and credentials Admission is limited to confirmed delegates and authorised guests. Attendees must present the required confirmation, identification, badge, QR code or other credential. Badges and credentials are personal, must be worn or produced when requested, and may not be shared, copied or transferred without approval. The SACPCMP may refuse admission where a booking is unpaid, invalid, duplicated, obtained fraudulently or inconsistent with the authorised attendee category.

4.    Programme and speakers The SACPCMP may change speakers, topics, session order, rooms, timing, format or content where reasonably necessary. Such changes do not automatically entitle an attendee to a refund. Views expressed by speakers, panellists or attendees are their own and do not necessarily represent SACPCMP. Event content is provided for general professional development and does not constitute legal, financial, engineering, health, safety or other professional advice.

5.    Professional conduct Attendees must act professionally and respectfully. Harassment, discrimination, intimidation, threats, violence, disruptive conduct, unlawful activity, unauthorised commercial solicitation, damage to property, or interference with the Event is prohibited. Attendees must follow reasonable instructions from the SACPCMP, the venue and security personnel. The SACPCMP may remove or refuse re-entry to a person who breaches these requirements, without refund where lawful.

6.    Safety, security and emergencies Attendees must comply with venue rules, access controls, emergency procedures and applicable health and safety requirements. Prohibited or dangerous items may not be brought into the venue. Bags or credentials may be subject to lawful security checks. Attendees must promptly report hazards, incidents or suspicious conduct. In an emergency, instructions from venue and emergency personnel take priority over the programme.

7.    Accessibility, dietary and special requirements Reasonable accessibility or dietary requirements should be submitted by the deadline stated in delegate communications. SACPCMP will use reasonable efforts to accommodate properly notified requirements but cannot guarantee requests made late or requirements beyond the venue�s reasonable capability. Health information disclosed for accommodation purposes will be handled confidentially and only as necessary.

8.    CPD attendance and verification Any CPD recognition is subject to the applicable accrediting rules and the final approved CPD allocation. Attendees may be required to register, scan in and out, attend the required duration, participate in prescribed activities, complete evaluations or assessments, and provide accurate professional registration details. Registration or payment alone does not guarantee CPD recognition. The SACPCMP may withhold or correct a CPD record where attendance cannot be verified or information is inaccurate.

9.    Masterclass participation A Masterclass booking provides access only to the confirmed stream or session, subject to capacity and operational arrangements. Attendees must not move between full streams without approval. Materials, exercises and discussions may be subject to facilitator instructions, confidentiality expectations and intellectual-property restrictions.

10.  Event materials and intellectual property Presentations, recordings, handouts, programme content, trademarks, logos and other materials remain the property of SACPCMP, speakers or other rights holders. Attendees may use materials for personal professional development only unless a licence states otherwise. Materials may not be reproduced, recorded, uploaded, sold, distributed, used for training, or incorporated into another publication or presentation without written permission. Availability of speaker slides or recordings is not guaranteed.

11.  Attendee recording and media activity Attendees may not make professional audio or video recordings, livestream sessions, photograph restricted materials, or conduct interviews for publication without prior written approval. Personal photography may be restricted in particular sessions or areas. Media representatives must comply with accreditation conditions and reasonable directions concerning interviews, embargoes and restricted access.

12.  Photography, videography, personal information and conference marketing The Event will be photographed, filmed, livestreamed or otherwise recorded. By registering for and attending the Event, attendees acknowledge that they may be visible or audible in photographs, video, audio and other recordings, including crowd, networking, exhibition and session footage. Attendee information and Event media may be processed by SACPCMP and its authorised operators for Event administration, security, CPD, reporting, archival purposes, and lawful Event and associated conference communications and marketing, including the SACPCMP website, publications, email communications and social-media channels, in compliance with POPIA. The SACPCMP will provide appropriate notices and will process only information reasonably necessary for stated purposes. Where consent is the applicable lawful basis, it must be informed and may be withdrawn prospectively. An attendee who does not wish to be the primary subject of identifiable promotional photography or filming should notify the registration desk or designated privacy contact and follow the communicated opt-out process; The SACPCMP will take reasonable steps to respect that request, although incidental inclusion in wide-angle crowd or background footage may not always be avoidable. Attendees may exercise applicable rights of access, correction, objection or deletion by contacting the SACPCMP Information Officer. Withdrawal or objection does not affect processing already lawfully undertaken.

13.  Delegate information and networking Name, organisation and professional role may be displayed on badges and, where appropriately notified, may appear in a delegate or networking function. Contact details will not be shared with other delegates, sponsors or exhibitors for their independent marketing unless there is a lawful basis and the attendee has been appropriately informed. Attendees must not harvest, photograph or misuse another person�s badge, contact details or personal information.

14.  Sponsors, exhibitors and third parties Sponsors and exhibitors are responsible for their own statements, products, services and promotional material. Interaction with a third party is voluntary and may be governed by that party�s terms and privacy notice. SACPCMP does not endorse a product or service merely because its provider sponsors or exhibits at the Event. Promotional activity must remain within authorised areas and must not disrupt sessions or pressure attendees.

15.  Catering, allergies and personal property Attendees remain responsible for checking food suitability and informing the organiser of notified allergies or dietary requirements. SACPCMP and the venue will take reasonable care but cannot guarantee an allergen-free environment. Attendees are responsible for personal property, devices and vehicles. Lost property will be handled under venue procedures. Liability is limited to the extent permitted by law.

16.  Travel, accommodation and insurance Unless expressly included in a written package, attendees are responsible for travel, accommodation, parking, visas, insurance and related costs. Attendees should use flexible arrangements where possible. SACPCMP is not liable for losses arising from independent travel or accommodation bookings, subject to rights that cannot lawfully be excluded.

17.  Wi-Fi and technology Any Wi-Fi, charging, event application or digital facility is provided on an availability basis and may be subject to venue or provider terms. Attendees must use technology lawfully, protect their devices and credentials, and avoid activities that compromise security, capacity or other users. SACPCMP does not guarantee uninterrupted connectivity.

18.  Removal, refusal of entry and non-compliance SACPCMP may refuse entry, remove an attendee, revoke credentials or restrict participation where reasonably necessary for safety, security, legal compliance, capacity, non-payment or material breach of these terms. Where removal results from the attendee�s conduct, no refund will be due except where required by law. Serious misconduct may be reported to the venue, employer, professional body or law-enforcement authority where lawful and appropriate.

19.  Liability and assumption of ordinary risk Attendance involves ordinary risks associated with travel, crowds, venue movement and participation in professional events. Attendees must take reasonable care for their own safety and belongings. To the maximum extent permitted by law, SACPCMP is not liable for indirect or consequential loss, loss of opportunity, or acts and omissions of independent third parties. Nothing excludes liability for gross negligence, intentional misconduct or any liability that may not legally be excluded.

20.  Force majeure and event changes Where circumstances beyond reasonable control affect the Event, SACPCMP may suspend, relocate, reschedule, change format, reduce capacity or cancel affected activities. SACPCMP will communicate material changes and provide remedies required by law and the applicable booking terms.

21.  Complaints and incident reporting Service complaints should be raised promptly at the registration or help desk so they can be addressed where possible. Conduct, safety, privacy or security incidents should be reported immediately to the designated Event representative. Post-event complaints must include the attendee�s name, booking reference, facts, date, supporting information and requested remedy and must be sent to Martin.Mabitsela@sacpcmp.org.za

22.  Governing law and severability These Attendance Terms are governed by the laws of the Republic of South Africa. If a provision is found unlawful or unenforceable, it will be limited or severed without affecting the remaining provisions. Statutory consumer and privacy rights remain unaffected.